Where Can I See That My Google Data Backed Up In Google Drive

Imagine that your internal bookkeeper manages invoices via Google Sheets since they're gratuitous and piece of cake to share. After a yr, he or she decides to leave the company and you remove their Chiliad Suite business relationship. Yous sign in the adjacent calendar month and observe that all of your invoices from last yr are gone!

Unfortunately, Google Drive only lets you restore data that was permanently deleted upwards to 25 days ago. The time limit has already passed and the information is gone forever. Google Drive is a corking way toshare information, such equally invoices, only it's non designed to be a robust information backup solution.

Let's take a expect at some of the bug with using Google Drive for information backup, how to discover amend solutions and how to protect your data on Google Drive.

Google Drive isn't designed to be a robust data backup solution — in fact, yous should backup Google Drive information!

Google Bulldoze Isn't a Backup

Google Bulldoze is an fantabulous cloud storage tool for small businesses. It makes it easy for colleagues to share files, can scalable to nearly any size and there are congenital-in protections against data loss resulting from a difficult drive failure or natural disasters — all for an affordable monthly toll.

Many people use Google Drive to backup and sync their personal computers. If their reckoner dies, they can restore their files from Google Bulldoze onto a new computer. They tin can also access their files beyond different devices, such as a dwelling computer, work computer, smartphone and/or tablet.

Google Drive works slap-up for these purposes, simply it should never be used equally a backup solution for a business organisation.

In that location are 3 cardinal reasons why:

User fault: Accidental deletion is the number one cause of information loss for small businesses, and Google Bulldoze doesn't protect confronting it. If a file is deleted from a computer, Google Drive will sync and remove the file. In that location'southward also nothing stopping a user from accidentally (or intentionally) deleting a file on Google Drive that you or others demand.
Buying: The files on Google Drive are owned by a single person and shared with others. If the owner leaves or deletes files, it could affect many people in the organization. Companies cannot easily backup files created past employees using Google Drive because that'due south non the intended use.
Malware & viruses: Google Drive doesn't protect your files against malware or viruses. For example, if your files are encrypted by ransomware on your estimator, Google Bulldoze volition sync the encrypted files and you volition still lose admission to them. You could besides inadvertently share infected files on Google Drive, which could put everyone at risk.

Small businesses should consider a separate backup solution that addresses these concerns. In an ideal scenario, the fill-in solution will automatically backup files on a regular basis and scan them to ensure they don't contain malware or viruses — all in improver to being affordable for small businesses.

How to Backup Google Drive

Companies that create and share documents on Google Bulldoze need to support Google Drive. If a file is accidentally deleted or malware infects some files, these backups should provide a quick and easy way to restore the information and avert any plush downtime or information loss issues.

Google provides a free tool to backup Google Bulldoze and other services called Google Takeout. Using the tool, you tin easily select what Google data you lot want to export and download an archive of that information on demand. You tin fifty-fifty customize the archive format based on your requirements.

The problem with Google Takeout is that you lot need to download archives on a regular ground. In addition, you must ensure that the hardware you're storing the archives on isn't susceptible to malware, viruses or hardware failure. These tasks tin apace become overwhelming in a business.

Many backup solutions provide automated backups for Google Bulldoze and other cloud storage services. You can simply fix the backup frequency and rest assured that the backups are automatically processing in the background — you'll always be safe!

What'southward a Good Fill-in Solution

There are many different companies that offer data fill-in solutions. On-premise solutions enable you to backup data on hard drives that yous control, while deject backup services automatically back upward information online. These services have diverse features and price points, depending on your business.

There are several things to consider when analyzing backup solutions:

Cost: Pocket-size businesses should notice solutions that offering an affordable monthly price per employee. That way, you can scale up or down the services as needed rather than buying more y'all demand or growing out of a small service.
Security: Data should be encrypted throughout the backup process and at the concluding destination (e.g. data center). Earlier backing upward data, information technology's besides important to ensure that information technology's not infected with malware or viruses.
Automation: Backup solutions should be every bit easy to utilize as possible for end users. By automating the process, y'all tin can ensure that anybody has their data backed upward and avert relying on employees to think on their own.
Operation: Backups should be fast and painless, which means fast and low-latency networks. Attempt out a backup service before committing to meet its performance.

The Bottom Line

Google Drive is commonly used every bit a fill-in solution, peculiarly after the launch of Fill-in and Sync. But contrary to its name, Backup and Sync isn't designed to protect you lot against data loss. You are even so vulnerable to accidental deletion, malware, viruses and a host of other bug.